If you feel your study and performance has been adversely affected, for example due to issues with study, revision, technical problems, or illness then you should contact your College Tutorial Office as soon as you realise there is a problem. Your Tutor will be able to give you advice on the best course of action regarding your studies and assessment and can offer guidance and support in other ways, including other pastoral care and directing you to external sources of help which may extend beyond exam outcomes.
Guidance and Application Information
Guidance notes and application forms are available to staff and students to help you understand the available support processes and how to apply for them:
- When Something Goes Wrong Before Exams and Deadlines
- When Illness or Grave Cause has Impacted an Examination
Making an Application
All applications are considered on a case-by-case basis. You can find a list of eligible subjects with the guidance. If your course is not listed, please contact your College Tutorial Office.
If a Faculty, Department, or the Student Union submits a case on behalf of a student, the EAMC will direct the matter to their College for further action.
Providing Medical Evidence
Some Mitigation measures require evidence. It is important that any evidence submitted is:
- Relevant – relating to the time period you were affected.
- Contemporary – any evidence should be produced close to the time of the issue.
- Specific – where possible, it should explicitly relate to the impact your circumstances have had on you.
Acceptable Medical Evidence
- From a medically qualified practitioner
- Should include the nature and severity of the illness.
- Describe the impact on your preparation, performance or academic progress.
- Where possible, include a diagnosis and where appropriate a treatment plan.
Statements from a College nurse may be considered for routine illnesses with measurable and visible symptoms.
Not Accepted by the Committee
- Supporting letters from relatives or friends (irrespective of whether they are medically qualified).
- Anecdotal sources of information - these do not constitute medical evidence.
Evidence should be provided in English - where a translation has been provided this should be carried out by an independent third party and not the student.
Confidentiality
Strict confidentiality is observed regarding medical evidence which is only disclosed to the medical members of the EAMC, the secretary and necessary administrative staff. No other committee members will see this evidence unless the student explicitly asks that they should do so. Students must submit a declaration form giving permission for their medical evidence to be reviewed.
How Applications are Considerations
All applications are reviewed during scheduled EAMC Committee meeting (Dates of meetings). In straightforward cases, or where strong medical evidence is provided, the Secretary of the EAMC may be able to consider the application under delegated authority without a full meeting. This only applies to applications for disregarding terms and resuming study.